This website is operated and provided by Headland PR Consultancy LLP (“Headland“, “we“, “us“, “our“) having its registered office at 10 Finsbury Square, London, EC2A 1AF. We are a controller for the purpose of Data Protection Legislation (as defined below).

In this Privacy Policy, references to “You” and “Your” are references to a user of our website.

Introduction

We are committed to protecting and respecting Your privacy and handling Your information in an open and transparent manner.

This policy (“Privacy Policy“) explains what information Headland collect from You, or that You provide to us, what we will use it for and with whom we share that information.  The policy also sets out Your rights and who can You can contact for more information. Please read the following carefully to understand our views and practices regarding Your personal data and how we will treat it.

In this Privacy Policy, Your information is sometimes called “personal data”. We may also sometimes collectively refer to handling, collecting, protecting and storing Your personal data as “processing” such personal data.

In this Privacy Policy the term “Data Protection Legislation” means (i) before 25 May 2018, the EU Data Protection Directive 95/46 and all national implementing laws (including the UK Data Protection Act 1998); and (ii) on or after 25 May 2018, the EU General Data Protection Regulation 2016/679; together with all other applicable legislation relating to privacy or data protection.

What information we collect about You

We may collect, record and use information about You in physical and electronic form and will hold, use and otherwise process the data in accordance with the Data Protection Legislation and as set out in this Privacy Policy.

The personal data we collect and process may include:

• Your name;
• Your contact information such as Your email address and telephone number (or any telephone number used to call our customer services);
• Your postings on any other social media applications and services that we provide;
• Your IP address, Your browser type and language;
• information about Your visit to our website, including the full Uniform Resource Locators (URL), clickstream to, through and from our site (including date and time), length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs) and methods used to browse away from the page.

How we collect information about You

• Information You give to us. This is information about You that You give us by filling in forms on our site http://www.headlandconsultancy.com (our site) (e.g. the contact us section or to sign up to our newsletter) or by corresponding with us by phone, e-mail or otherwise. It includes information You provide when You register on the site for us to contact You, and when You report a problem with our site. The information You give us may include Your name and e-mail.
• Social Media. Depending on Your settings or the privacy policies for social media and messaging services such as Facebook, LinkedIn and Instagram You might give us permission to access information from those accounts or services.
• Information we collect about You.
  • Like most websites, we use “cookies” to help us make our site – and the way You use it – better. Cookies mean that a website will remember You. They’re small text files that sites transfer to Your computer (or phone / tablet). They improve website use and speed – for example by automatically filling Your name and address in text fields. 
  • Google Analytics collects first-party cookies, data related to the device/browser, IP address and on-site/app activities to measure and report statistics about user interactions on the websites and/or apps that use Google Analytics.

How we use Your information

Our primary purpose in collecting user information is to provide You with a safe, smooth, efficient, and customised experience and to provide the services You have requested. We may also use the information that You have provided to ensure that the content on our website is presented in the most effective manner for You and Your computer.

We use Your information for the following specific purposes:

• to carry out our obligations arising from any contracts entered into between You and us and to provide You with the information and services that You request from us;
• to notify You about changes to our service;
• to ensure that content from our site is presented in the most effective manner for You and for Your computer;
• to send You our newsletter –  with Your consent (given by joining our mailing list) we will send You our newsletter and contact You to let you know about our marketing events; 
• to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
• as part of our efforts to keep our site safe and secure.

Legal grounds for using Your personal information

The law permits us to process Your personal data in the way that it does because the processing is:

• necessary for the purposes of the legitimate interests that we pursue, which are to run and administer our business and to discharge our legal obligations to store and disclose information where necessary; and/or
• necessary for the performance of our contract to provide You with services You have purchased; and/or
• necessary in order to comply with a legal obligation to which we are subject.

Sharing Your information

The following categories of recipients may receive Your personal information and process it for the purposes outlined in this Privacy Policy:

• We may disclose data to provide our services, to respond to legal requirements, enforce our policies, and protect our rights and property.
• The personal information provide to us may also be shared with third party companies, agents, contractors, service providers or related companies (including  payment processors) if this is necessary to provide You with our  services, respond to Your inquiries or for any other related purposes.
• We may also share Your personal information with:
  • other companies we have instructed to provide services for us;
  • other third parties for those purposes that may be reasonably ascertained from the circumstances in which the information was submitted;
  • other business entities should we plan to merge with or be acquired by that business entity, or if we undergo a re-organisation with that entity; and
  • any successor in interest, in the event of a liquidation or administration of Headland.

Links to Other Sites

Our website may contain links to other sites, including via our social media buttons. While we try to link only to websites that share our high standards and respect for privacy, we are not responsible for the content, security, or privacy practices employed by other websites and a link does not constitute an endorsement of that website. Once You link to another website from our website You are subject to the terms and conditions of that website, including, but not limited to, its internet privacy policy and practices. Please check these policies before You submit any data to these websites.

How we protect Your information

We ensure that there are appropriate technical, physical, electronic, and administrative safeguards in place to protect Your personal details from unauthorised access.

Unfortunately, the transmission of information via the internet (including by email) is not completely secure. Although we will do our best to protect Your personal data, we cannot guarantee the security of Your data transmitted to our site; any transmission is at Your own risk. Once we have received Your information, we will use strict procedures and security features to try to prevent unauthorised access.

How long we keep Your information

We will only keep the information we collect about You for as long as required for the purposes set out above or as required to comply with any legal obligations to which we are subject. This will involve us regularly reviewing our files to check that information is accurate, up-to-date and still required.

We may send You direct marketing communications, and retain Your contact information necessary for this purpose, (provided that You have consented to receiving them) for as long as You do not unsubscribe from receiving the same from us.

Transferring data outside of the EEA

Data that You submit via our website is sent to and stored on secure servers owned by or operated for us. Data may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”) and may also be processed by staff operating outside the EEA who work for us, or for one of our service providers, related companies, agents or contractors. Such transfers may be made in order to improve our website or to assist in our security or fraud protection activities.

Where recipients are outside the EEA, we ensure that the recipient provides an adequate level of protection for Your personal data or the transfer is otherwise permitted under applicable Data Protection Legislation, by methods including using standard contractual clauses.

We do not generally rely on Your consent as the legal basis for transferring Your personal data to outside the EEA, however where we feel it is necessary or appropriate we may seek to rely on Your consent as the legal basis for such processing. Where we do, You may withdraw Your consent at any time in the manner described below.

Opting out

Where required by Data Protection Legislation, You will be given a choice when You provide us with Your personal information to opt into certain uses we may intend to make of that information, such as sending You our newsletter, information or offers containing updated information about us and our services. You will be able to indicate Your consent to each specific proposed use by checking the relevant box to opt in. We will not send You direct marketing, or pass Your details to third parties for the purpose of them sending You direct marketing, without Your consent.

You also have the option of “unsubscribing” from our mailing list for newsletters, alerts and updates at any time, thereby disabling any further such e-mail communication from being sent to You.

Details of how to unsubscribe will be included on each electronic mailing we send You. Alternatively, just send an email to info@headlandconsultancy.com with “URGENT – NEWSLETTER UNSUBSCRIBE REQUEST” in the subject line and the email address that You wish to be removed within the email.

We will action any opt out request from You without delay, and in any event within one month.

Your rights

At any time, You have the right:

• to be informed about the processing of Your personal data (i.e. for what purposes, what types, to what recipients it is disclosed, storage periods, any third party sources from it was obtained, confirmation of whether we undertake automated decision-making, including profiling, and the logic, significance and envisaged consequences);
• to request access to or a copy of any personal data which we hold about You;
• to rectification of Your personal data, if You consider that it is inaccurate;
• to ask us to delete Your personal data, if You consider that we do not have the right to hold it;
• to withdraw consent to our processing of Your personal data (to the extent such processing is based on previously obtained consent);
• to ask us to stop or start sending You marketing messages (e.g. our newsletter) at any time by using the below contact details;
• to restrict processing of Your personal data;
• to data portability (moving some of Your personal data elsewhere) in certain circumstances;
• to object to Your personal data being processed in certain circumstances; and
• to not to be subject to a decision based on automated processing and to have safeguards put in place if You are being profiled based on Your personal data.

Any request for access to or a copy of Your personal data must be in writing and we will endeavour to respond within a reasonable period and in any event within one month in compliance with Data Protection Legislation. We will comply with our legal obligations as regards Your rights as a data subject.

We will correct any incorrect or incomplete information and will stop processing Your personal data, or erase it, where there is no legal reason for us to continue to hold or use that information.

We aim to ensure that the information we hold about You is accurate at all times. To assist us in ensuring that Your information is up to date, do let us know if any of Your personal details change.

You may also use these contact details if You wish to make a complaint to us relating to Your privacy.

Changes to this Privacy Policy

Any changes we make to our Privacy Policy in the future will be posted on this page and, where appropriate, notified to You by e-mail. Please check back frequently to see any updates or changes to our Privacy Policy.

Complaints

Questions, comments and requests regarding this Privacy Policy are welcomed and should be addressed to info@headlandconsultancy.com

If You have any concerns about our use of Your information, You also have the right (as a UK resident) to make a complaint to the Information Commissioner’s Office, which regulates and supervises the use of personal data in the UK, via their helpline on 0303 123 1113.

Version: MAY 2018